THIS IS AN ONSITE POSITION. NO REMOTE WORK. GENERAL SUMMARY: This position will report into Detroit Monday through Friday. The Human Resources Onboarding Agent is responsible for organizing and facilitating the company's onboarding procedures for new hires. This role helps to ensure that candidates receive a high level of care and attention, as they are properly welcomed and successfully onboarded to HFHS. Individuals in this role are responsible for post offer functions including background checks, collection of new staff paperwork, and data entry. Ensures compliance with all federal and state regulations as well as organizational policies and procedures. PRINCIPLE DUTIES AND RESPONSIBILITIES: Manages the onboarding process and make decisions to ensure a positive candidate experience. Accelerates onboarding process by engaging candidates and assisting with setting schedules for pre-employment screenings, onboarding sessions, and new hire orientation as applicable. Works with the Talent Acquisition Team and Security Department weekly to create New Employee Orientation sign-in sheets, ensures employee badges are distributed with appropriate job titles and departments, and new staff are granted appropriate security access. Assists with New Employee Orientation check-in and welcome new employees upon their arrival.
Processes post-offer requirements including criminal background checks and new staff paperwork to ensure that pre-employment screenings and background checks are completed and cleared prior to the candidate's start date.
Provides information to supervisors, co-workers, etc. by telephone, in written form, e-mail, or in person regarding status updates and other information.
Reports issues to members of Talent Acquisition Team, The HFHS University, the Security Department, and Employee Health as appropriate.
Coordinates New Staff Onboarding Sessions including scheduling the sessions, preparing materials, and facilitating the sessions with new staff.
Serves as the new staff member's point of contact for questions related to Human Resources and the hiring process.
Performs audits and reviews documentation for accuracy and compliance with applicable Federal and State laws and regulations.
Responsible for crafting and sending emails to new staff with information about the company and position, orientation schedules, dress code and parking options.
Informs new employees on the company's onboarding requirements and ensure they have assistance to properly complete what is necessary by specific deadlines.(e.g. How to access HFHS Employee Service accounts and complete specific tasks/documents such as Form I-9, direct deposit, W4 tax form, new employee training modules, benefits and retirement enrollment.)
Processes internal transfers.
Performs other duties as assigned.
EDUCATION AND EXPERIENCE:
B.S. or B.A. in Human Resources or related discipline, preferred.
Associates Degree or related experience in lieu of degree.
Bachelor's Degree preferred.
Preferred Coursework/Training Business or Related Field.
Minimum of two (2) years of experience in customer service environment.
Experience with Applicant Tracking Systems (ATS) and proficient in MS Office preferred.
Additional Information
Organization: Corporate Services
Department: Employee Services
Shift: Day Job
Union Code: Not Applicable
Additional Details
This posting represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that incumbents may be asked to perform job-related duties beyond those explicitly described above.
Overview
Partnering with nearly 2 million people on their health journey, Henry Ford Health provides a full continuum of services at 250 care locations throughout southeast and south central Michigan. With 33,000 valued team members, Henry Ford is also among Michigan's largest and most diverse employers. Our superior care and discoveries are powered by nearly 6,000 physicians, researchers and advanced practice providers. Learn more athenryford.com.
Benefits
Whether it's offering a new medical option, helping you make healthier lifestyle choices or making the employee enrollment selection experience easier, it's all about choice. Henry Ford Health has a new approach for its employee benefits program - My Choice Rewards. My Choice Rewards is a program as diverse as the people it serves. There are dozens of options for all of our employees including compensation, benefits, work/life balance and learning - options that enhance your career and add value to your personal life. As an employee you are provided access to Retirement Programs, an Employee Assistance Program (Henry Ford Enhanced), Tuition Reimbursem*nt, Paid Time Off, Employee Health and Wellness, and a whole host of other benefits and services. Employee's classified as contingent status are not eligible for benefits. Equal Employment Opportunity/Affirmative Action Employer
Equal Employment Opportunity / Affirmative Action Employer Henry Ford Health is committed to the hiring, advancement and fair treatment of all individuals without regard to race, color, creed, religion, age, sex, national origin, disability, veteran status, size, height, weight, marital status, family status, gender identity, sexual orientation, and genetic information, or any other protected status in accordance with applicable federal and state laws. 